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Bibb County School District

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WHO TO ASK IN PURCHASING/WAREHOUSE

 

For Pricing or Price/Item Changes on Purchase Orders:
 
Once the vendor has received the Purchase Order for processing, all changes must be completed in writing. Please send an email to Elaine M. Wilson, Kathy Gray or Lavette Jackson, requesting the changes, and we will make sure everything is completed in a timely manner.
 

Copier/Service Contracts

Elaine M. Wilson, Procurement Director/Elaine..Wilson@bcsdk12.net
Lavette Jackson (Contracts) – 779-3526

Assistance in Keying a Warehouse or Vendor Order

Lavette Jackson – 779-3526

 

Problems with Pony Mail, Warehouse Deliveries, Scheduling Warehouse Pickups:
Elaine M. Wilson, Elaine.Wilson@bcsdk12.net
Dwight Gilbert, Charles.Gilbert@bcsdk12.net 
 
PLEASE MAKE SURE ALL REQUESTS ARE PROVIDED TO ELAINE WILSON

 

 
The personnel in the Warehouse deliver warehouse orders and outside orders from vendors on a weekly basis to all schools and departments throughout the system.

Warehouse is responsible for removing surplus furniture from schools/departments as called upon to do so. (See Warehouse Pickup Request Form attached).  As personnel in other areas are relocated, warehouse men will move furniture/boxes to new location and set in place.

 

 

To Check On an Outside Vendor Order

 

Deliveries from vendors are made on a daily basis.   Receiving personnel, check each order in when the deliveries are made.  All orders are opened and contents are checked against the purchase order to make sure all items have arrived in good condition.  Damaged items, if any, are reported to the company item was purchased from.  Delivery documents are worked up in order for items to be delivered to school/department on their next delivery day.

 

  

It is the responsibility of the Inventory Specialist to keep records of all furniture and inventory with serial numbers in schools/departments of any items over $100.00. 

 

 

Surplus Inventory:

Mike Fordham – 478-779-8528

 

Last Modified on April 13, 2016
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